The technological advances of the 21st century have made remote work more possible, and many industries are benefiting greatly from a wide range of virtual tools now available that make business processes both more efficient and more secure. The legal industry is no different. The COVID pandemic has resulted in more attorneys than ever before working from home and adjusting to utilizing remote processes to connect with clients and carry out daily business operations.
One of the most important tech solutions that can help attorneys operate their practices remotely is e-signature software. Law firms run on signatures. Electronic signatures expedite the signing process by giving customers, employees, and partners the ability to sign on to the same document without having to print, mail, and fax physical copies. And due to the rise of remote work environments and work-from-home arrangements around the pandemic, it’s more common for paperwork to be handled at a distance.
Firms that move away from paper documentation and embrace electronic signature software can not only more easily manage these changes: they also reap the benefits of cost savings, greater security and convenience, and streamlined document management.
Some of the many reasons lawyers should be incorporating electronic signature software include:
- Faster processing. Utilizing electronic signature tools means that court documents, contracts, agreements, and other related legal documents can be processed more quickly and efficiently than ever before. This can save legal professionals time and expedite the client intake process.
- Better customer service. Customer service is one of the most important factors when it comes to gaining new clients and retaining existing ones. According to Microsoft, 90 percent of Americans say a company’s customer service determines whether they will do business with them, and nearly 60 percent will switch companies because of poor customer service. By offering your clients the ability to sign documents remotely, you will exceed client expectations and increase the likelihood of them referring friends and family to your legal practice.
- Enhanced security. E-signature software reduces the risk of human error, ensuring document security. Coupling it with additional security measures, such as biometric authentication and two-factor authentication, can provide an extra level of data protection for law firms.
- Reduced environmental footprint. Electronic signature software reduces paper waste, which is better for the environment and will also impress clients who are more eco-conscious.
A big question for law firms is whether electronic signatures are legally binding and viable in court. In most cases, they are. Ever since the U.S. Electronic Signatures in Global and National Commerce Act (E-SIGN), enacted by Congress in 2000, courts have continually upheld the validity of agreements and contracts completed this way. However, some states still require a wet signature for certain types of documents, such as wills.
An electronic signature solution is not only beneficial for law firms and attorneys, it is becoming nearly essential. As the legal industry evolves with the times and legal processes change to meet client expectations, any law firm that relies solely on wet ink signatures for all its important documents is guaranteed to fall behind competitors. In the not-so-distant future, document management may be done entirely online and legal departments and law firms will utilize electronic signature solutions for all legal processes. By getting ahead of the curve now, law firms that collect signatures safely and securely through electronic signatures software will lead the industry.
PRUVID is a top provider of identity verification services and electronic signature solutions. Our cutting-edge software allows businesses in the real estate industry, entertainment industry, legal industry, and other industries to self-authenticate, secure, and export information with a 98% accuracy rate. To learn more about our software, contact one of our representatives today.